⚖️ Reina Natamihardja 💼 Professional Legal Insight • 📑 Corporate & Civil Law • 🎯 Strategic Advisory Prosedur Registrasi dan...

⚖️ Reina Natamihardja

💼 Professional Legal Insight • 📑 Corporate & Civil Law • 🎯 Strategic Advisory

Adiabel Legal Insight

PROSEDUR REGISTRASI DAN PENGGUNAAN goAML BAGI NOTARIS

Pihak Pelapor • Administrator Internal • Alur STR/CTR

Sebagai Pihak Pelapor, Notaris wajib terdaftar dalam sistem goAML yang dikelola PPATK. Proses registrasi dan penggunaan goAML perlu diatur secara internal agar pelaporan dapat dilakukan tepat waktu, akurat, dan terjaga kerahasiaannya.

1. Registrasi Awal sebagai Pihak Pelapor

1. Menyiapkan data identitas Notaris dan kantor (nama, alamat, NIK, NPWP, izin jabatan, dan kontak resmi);
2. Menunjuk Administrator Internal yang akan mengelola akun goAML;
3. Mengajukan registrasi melalui portal resmi PPATK/goAML dengan mengisi formulir elektronik;
4. Melampirkan dokumen pendukung sesuai petunjuk PPATK (scan SK pengangkatan, KTP, dsb.);
5. Menunggu verifikasi dan persetujuan dari PPATK;
6. Setelah disetujui, menerima kredensial (user ID) dan instruksi aktivasi akun.

2. Penunjukan Administrator Internal

Administrator Internal adalah personel yang:

• Mengelola akun goAML (user, password, otorisasi);
• Menerima dan mengkompilasi data dari Notaris atau staf terkait;
• Menginput dan mengirim laporan STR/CTR ke PPATK;
• Menjaga kerahasiaan kredensial dan dokumen pelaporan.

3. Alur Penggunaan goAML untuk STR/CTR

1. Identifikasi Kasus: Notaris menemukan transaksi mencurigakan atau transaksi tunai di atas ambang batas;
2. Pengumpulan Data: mengumpulkan seluruh data identitas Pengguna Jasa, dokumen pendukung, dan kronologi transaksi;
3. Penyusunan Analisis Internal: membuat catatan singkat mengenai alasan kecurigaan;
4. Input di goAML: Administrator Internal mengisi form STR/CTR di sistem goAML;
5. Review: draf laporan direview Notaris sebelum dikirim;
6. Pengiriman: laporan dikirim melalui sistem, dan bukti pengiriman disimpan dalam file kepatuhan;
7. Arsip: salinan elektronik dan/atau cetak disimpan secara aman sebagai bagian dari dokumentasi AML.

4. Kerahasiaan dan Keamanan Sistem

• Username dan password goAML hanya boleh diakses oleh Administrator Internal dan/atau Notaris;
• File laporan dan data pendukung disimpan di media dengan akses terbatas (misalnya folder terenkripsi);
• Staf lain hanya diberikan akses pada informasi minimal sesuai kebutuhan tugas;
• Setiap akses dan pengiriman laporan idealnya dicatat dalam log internal.

Kantor Notaris disarankan menyusun Prosedur Tetap Internal yang mendokumentasikan seluruh langkah registrasi, otorisasi, dan pengiriman laporan goAML sebagai bagian dari manual kepatuhan.

Reina Natamihardja

Catatan: Uraian ini bersifat praktis dan dapat disesuaikan dengan panduan teknis terbaru dari PPATK mengenai tata cara registrasi dan penggunaan goAML.

As a Reporting Party, Notaries must be registered in the goAML system operated by PPATK. Proper registration and internal procedures are essential to ensure that reports are submitted on time, accurately, and confidentially.

1. Initial Registration as a Reporting Party

1. Prepare identity data of the Notary and office (name, address, ID, tax number, appointment decree, and official contact);
2. Appoint an Internal Administrator responsible for the goAML account;
3. Submit an online registration via the official PPATK/goAML portal;
4. Attach supporting documents as required by PPATK;
5. Await verification and approval from PPATK;
6. Upon approval, receive user credentials and activation instructions.

2. Role of the Internal Administrator

• Manage goAML account credentials and user access;
• Compile data received from the Notary or supporting staff;
• Input and submit STR/CTR via goAML;
• Protect the confidentiality of login data and report content.

3. Workflow for STR/CTR Submission

1. Case Identification: the Notary identifies a suspicious or threshold cash transaction;
2. Data Collection: gather all client identity data, supporting documents, and transaction chronology;
3. Internal Analysis: prepare a brief note explaining the grounds for suspicion;
4. goAML Input: the Internal Administrator completes the STR/CTR form in goAML;
5. Review: the draft report is reviewed by the Notary;
6. Submission: the report is transmitted via goAML and proof of submission is stored;
7. Archiving: electronic and/or hard-copy records are safely stored as part of AML documentation.

4. Confidentiality and System Security

• goAML usernames and passwords must be restricted to the Internal Administrator and/or Notary;
• Reports and supporting data should be kept in restricted, preferably encrypted, folders;
• Other staff are given access strictly on a “need-to-know” basis;
• Access and submission events should be recorded in an internal compliance log.

Notary offices are encouraged to prepare a written Internal Standard Operating Procedure capturing all steps of registration, authorization, and reporting via goAML as part of their compliance manual.

Reina Natamihardja

Note: This chapter is a practical outline and should be aligned with the latest technical guidance issued by PPATK on goAML registration and usage.